Seamless Integration of Koha and DSpace for Enhanced Management of Theses and Dissertations in Hybrid Environment: A Case of the University of Zambia Library

Seamless Integration of Koha and DSpace for Enhanced Management of Theses and Dissertations in Hybrid Environment: A Case of the University of Zambia Library

Adrian Chisale

Academic libraries are increasingly handling a growing volume of digital resources. Managing Electronic Theses and Dissertations (ETDs) in a hybrid environment poses significant inefficiencies in processing and metadata management (Enweani, 2018). This study proposed an innovative approach to overcoming these challenges by integrating Koha, an open-source Integrated Library System (ILS) with DSpace, a leading digital repository platform, to create a unified solution for ETD management at the University of Zambia Library. The integration addressed key issues such as fragmented workflows, duplicated processing efforts and limited resource discoverability when physical and digital collections were managed separately (Deng & Reese, 2009). By leveraging Koha’s comprehensive library management functionalities alongside DSpace’s robust repository capabilities, the integration sought to streamline cataloging, acquisition, and access processes, ultimately improving efficiency and user experience for both library staff and patrons (Oboko & Ireri, 2020). To explore the feasibility of this integration, the study conducted desk research, drawing from academic literature, case studies, and technical documentation (Hasselbring, 2000). Expert consultations with professionals in library science, information technology, and open-source software development provided additional insights into the technical, functional, and organizational considerations required for successful integration (Khan, 2017). The study included a detailed feasibility analysis examining system compatibility, customization potential and implications for metadata synchronization (Ranasinghe & Perera, 2017). Preliminary findings indicated that the integration of Koha and DSpace would be feasible and could significantly enhance ETD visibility, improve metadata quality and streamline data management (Lazarinis, 2015). The study outlined a phased implementation roadmap, addressing potential challenges such as data migration and technical complexities. It proposed a forward-looking solution that aligns with the evolving needs of academic libraries in the digital age (Kumar & Jasimudeen, 2012).

2024